Grow the business.
Not the chaos.

Clarity for the team. Freedom for the founder.

From briefs and conversations to ownership, approvals and delivery, keep the moving parts connected.

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You hired more people to move faster. So why did everything get harder?

More departments. More clients. More parallel projects. More conversations, messages and approvals. And somehow, every missing answer still finds its way back to the founder.

We believe growth should create freedom, and clarity is what makes it possible.

The gap between teams is the hidden tax

The invisible enemy is the space between teams.

1. A brief lands: Context scattered across threads
2. Teams begin: Nobody sees all dependencies
3. Work goes for approval: Decision waits in a different channel
4. A deadline slips: Founder discovers the problem late

It isn’t a people problem. It’s a shared-context problem.

Our true product promise: Everyone sees what matters next, without the founder having to connect the dots.

As an organization grows, people should gain clarity and ownership, and founders should gain freedom, not more chaos.

Ownership: For the team

A place to see priorities, understand responsibilities, ask questions in context, know who is reviewing work and move forward without waiting for repeated reminders.

Freedom: For the founder

A business where commitments are visible, cross-functional delays surface early and leadership time goes to decisions that matter, not constant status reconstruction.

Build a shared operating picture

• Context: What are we trying to deliver?
• Ownership: Who has the next action?
• Dependencies: What is waiting on whom?
• Decisions: Who can sign off?
• Visibility: What truly needs attention?

A business can only move together when everyone can see how work connects.

Know who owns the next step and why it matters.

1. Brief accepted: Client requirement captured
2. Creative assigned: Owner + due date visible
3. Review submitted: Reviewer and target clear
4. Blocker explained: Hold reason visible
5. Media launch ready: Approval trail retained

Only what needs your attention. Let the rest of the work move without you.

Don’t hide the modules. Give them a purpose.

Plan: Briefs · projects · tasks · content calendar

Capture the client request once. Create the work with people, dates and sign-offs connected from the beginning.

• Briefs & mandates: Capture the client request once. Create the work with people, dates and sign-offs connected from the beginning.
• The connected task: See the brief, attached files, feedback, team discussion and calendar together. Not a detached checkbox: one place for the full story of a job.
• Projects and content calendar: A cross-channel publishing plan sits beside the delivery work it belongs to.

Read the guide: creative briefs

Connect: Team chat · files · knowledge base · tickets

Keep conversations, files and guidance next to the work they belong to.

• Team chat and files: Questions and attachments stay with the job, not in a separate thread.
• Tickets: Change requests connected to tasks.
• Knowledge base: SOPs, searchable guidance and continuity.

Read the guide: writing an SOP

Decide: Reviews · approvals · acceptance · automation

Member submits; the authorized reviewer approves. No silent handoff.

• Assignment response: Accepted / started / cannot start / has a question. No silent handoff.
• Separate reviews: Member submits; authorized reviewer approves. Governance, not arbitrary supervision.
• Blocker reasons: Client approval, dependency, changed brief, missing info, priority shift.
• Review targets: Default review targets show what is waiting: critical 2 hours, high 4 hours, otherwise 24 hours.

Read the guide: approval process

Balance: Capacity · attendance · leave · daily pulse

See who has room. Spot pressure early. Plan work fairly.

• Capacity: Context and priorities sit beside the numbers, so pressure is read in context.
• Attendance & leave: See availability and leave requests so commitments can be planned realistically.
• Daily pulse: Make morning priorities and evening check-ins useful to teams, not another box-ticking ceremony.

Read the guide: workload management

Run: CRM · vendors · POs · reimbursements

Client deals and ownership remain visible.

• CRM: Client deals and ownership remain visible.
• Vendors & purchase orders: Purchase request, approval, PDF, bill match.
• Reimbursements: Expense requests follow the same approval path as the rest of the work.

Read the guide: CRM for agencies

Learn: Director dashboard · analytics · kudos · AI

See what needs you. Trust the rest to move.

• Director dashboard: Pending approvals, tasks without an owner and overload are surfaced to leads.
• Kudos & missions: Recognise collaboration and completed outcomes.
• AI assistant: Drafts and summarises; humans remain the decision makers.

Read the guide: stop chasing updates

Everything above works in the web app today. Native iOS and Android apps and the shared inbox are coming soon.

A clear next step for every handoff

Review targets reveal what is waiting.

• Assignment response: Accepted / started / cannot start / has a question. No silent handoff.
• Separate reviews: Member submits; authorized reviewer approves. Governance, not arbitrary supervision.
• Blocker reasons: Client approval, dependency, changed brief, missing info, priority shift.
• Review targets: Critical 2 hours, high 4 hours, otherwise 24 hours, so what is waiting stays visible.

• Permissions by role: People see only the records their role allows.
• Role-scoped views: Members, leads, directors and admins have relevant views.
• Audit trail: Changes show who changed what and when.
• Human sign-off: Approvals require the right reviewer.
• Guarded transitions: Workflow cannot silently skip mandatory review.
• AI limitations: Assistant prepares information; humans approve decisions.

Three people. Three versions of clarity.

Founder / CEO

Freedom. Understand which decisions truly need you. Spend more time building the business than chasing updates.

Ops / delivery lead

Coordination. Spot waiting work, overcapacity and incomplete handoffs before they become surprises.

Team member

Ownership. Know what you own, why it matters, where context lives and whose approval moves it forward.

We spent years growing a team.

We found that growth created more connections, more handoffs and more things nobody could see clearly.

OnGrid began as our attempt to change that, first inside our own working environment. It is still getting better through real use.

Start small. Prove the value first.

1. Pick one live project: Choose a cross-functional workflow with visible delays.
2. Connect people and context: Create clear owners and attach the real brief.
3. Run one real approval: Complete a real handoff in OnGrid.
4. Review what changed: Decide whether to expand, using actual evidence.

One price for the whole company

Pay by team size, not per seat. Start with a 7-day free trial, then pick the plan that fits.

• Team: $59 a month for up to 15 people
• Growth: $119 a month for up to 40 people
• Scale: custom price for more than 40 people. Talk to sales

7-day trial · No card required · GST added at checkout. 500 AI actions a month are included on every plan.

Questions, answered

How is OnGrid different from a task board?

The context, decisions, approvals and dependencies surrounding tasks stay connected.

How does approval responsibility work?

Review and approval follow roles and steps. A member submits, an authorized reviewer decides, and the approval trail is kept.

Does workload mean employee monitoring?

No. Capacity indicators help plan work fairly, and what people can see follows their role.

Do we need to replace WhatsApp on day one?

No. Start with one workflow. Gradually move key decisions into a shared workspace.

Are iOS and Android apps available?

Not yet. Native iOS and Android apps are coming soon. OnGrid works in any modern browser today.

Build the team you believe in. Lead the business you imagined.

Clarity for the team. Freedom for the founder.

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